Streamline document handling and improve core business processes with a solution that integrates with your existing workflows. Incorporate paper documents into electronic processes at the touch of a button. Send digitized information quickly and securely to email, network folders, printers, fax services, and more.
HP Digital Sending Software 4 (HP DSS) is a server-based solution that enhances digital sending across HP LaserJet MFPs, HP digital senders, and HP Scanjet network devices. It provides a common administrative utility and end-user interface across multiple devices and device types.
Features:
Improve business efficiency
• Shed those pounds of paper. HP DSS 4 is the link you need between your HP multifunction and stand-alone Digital Sending devices and electronic distribution and storage––the key to a streamlined document capture-process-route system. The software integrates paperwork quickly into existing electronic workflows, so your documents are processed sooner, become more flexible, and remain more readily available.
• Easily integrate into your existing infrastructure. The software leverages existing IT infrastructure—network authentication, e-mail addresses and fax services—for an increased return on your IT investment.
• Simplify e-mail addressing with LDAP. LDAP (Lightweight Directory Access Protocol) support enhances the embedded send to e-mail capability of HP multifunction and stand-alone Digital Sending devices, allowing access to company directory information such as e-mail addresses and distribution lists. This information is constantly updated and allows users to auto-complete e-mail addresses at the device.
• Index right the first time with custom keys. Ensure documents get indexed and sent to network folders accurately by using custom keys on HP multifunction and stand-alone digital sending devices. The administrator creates questions that appear on the device’s touch-screen control panel. These prompt the sender to easily select the correct indexing information before the document is scanned, reducing the risk of losing critical documents.
Reduce business costs
• Go digital and save money. Incorporating paper documents into an electronic infrastructure saves money by reducing overhead. The costs of physical storage, manual processes like retyping and centralized scanning, and hardcopy distribution such as analog faxing, postage, and courier services—all become things of the past.
• Get real text with OCR. Transforming paper documents into electronic text would be laborious without ReadIRISTM Optical Character Recognition (OCR). HP DSS 4 uses OCR to convert documents from image files to searchable text files in popular formats, including searchable PDF, RTF, TXT, and HTML. Documents can also be converted into XML, for easy integration into third-party content management applications.
• Empower your IT administrator. HP DSS 4 offers the tracking power to help you troubleshoot intelligently: a LOG file provides event records similar to Windows® event log tracking. The administrator receives e-mail alerts for user and system generated errors.
Send digital data securely
• Verify users with network identification. . Utilize your company’s existing LDAP or Microsoft Windows®, or Novell NetWare® network security to verify user identity. You can also allow access at the supported send-to destination, and authentication can be used to limit and track usage by device.
References:
Contributors: (from BS InfoTech2B)
Aimy Shella Lagalagot
Melvin Amit
R-Jhean Dolorfino
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